The Kilfinan Group Privacy Notice

The Kilfinan Group is providing you with this Privacy Notice to comply with data protection law to ensure that you are informed and that we are transparent about how we collect and use your personal information (data).

The Kilfinan Group is the ‘Controller’ and is responsible for looking after the personal data that you provide. Our registered address is:

Inveryne Farm, Kilfinan, Tighnabruaich, Argyll, PA21 2ER

Processes

This Privacy Notice relates to the following processes:

• Administration and management of The Kilfinan Group (website

Your personal data will be used for the following purposes:

• Communicating with you where you have contacted us by email or via our website
• Administration of mentoring relationships
• Sending mentors information about chapter meetings and potential or active mentees
• Sending mentees information about potential or active mentors

Our lawful basis for using the personal data is:

• Public task: to administer mentoring relationships.
• Consent: where you have chosen to participate in a mentoring relationship.

Categories of personal data collected

Communications

We collect personal data when you enquire about the Kilfinan Group on the phone, by email, or through our website. This may include:

• Name
• Email address
• Phone number
• Organisation name
• Organisational role
• Any supplementary information you choose to submit.

We do not ask you to provide special category (sensitive) personal data.
We also collect statistical information, such as the number of participants involved with The Kilfinan Group and who attends chapter meetings. We do not do any monitoring of participants or collect any personal data.

Sharing your personal data

Your personal data may be shared with the following recipients:

• Potential mentors and potential mentees

Retention period

We will keep your personal data for as long as you are involved with The Kilfinan Group.

Your rights under Data Protection Law

• The right to be informed (this is the Privacy Notice)
• The right to access your personal data
• The right to rectification if the personal data we hold about you is incorrect
• The right to restrict processing of your personal data.
• The right to withdraw consent at any time if consent is our lawful basis for processing your data
• The right to request erasure of your personal data

For more information about your rights please see www.ico.org.uk

Contact us

If you have any issues about this notice or the way we have handled your personal information, please contact our founder, Nicholas Ferguson at [email protected] in the first instance.

Complaints to Information Commissioner’s Office (ICO)

If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office about our handling of your personal data:

https://ico.org.uk/make-a-complaint/

Telephone helpline: 0303 123 1113

This privacy notice was published in November 2025.